2. Review clinical trial protocols, budgets, contracts, and related study documents to determine billing coverage, payer responsibility, and financial obligations. Analyze study-related procedures to ensure accurate designation of standard of care versus sponsor-funded activities.

3. Ensure compliance with federal regulations, institutional policies, sponsor requirements, and audit standards, including NIH, IRB, Medicare, Medicaid, and ACH requirements. Demonstrate subject matter expertise in research billing compliance and contract interpretation.

4. Review and validate clinical charges to ensure accuracy, identify errors, and coordinate corrections as needed to support billing integrity and financial accuracy.

5. Review grant budgets and funding agreements to determine allowable costs and ensure alignment with sponsor, federal, foundation, industry, and institutional guidelines.

6. Monitor grant-related expenses and support post-award financial management activities, including expense reconciliation, budget tracking, and financial reporting.

7. Conduct quarterly and annual revenue and expense analysis to support operational decision-making, financial oversight, and leadership reporting.

8. Coordinate ordering of study-related supplies and equipment in accordance with approved study budgets, grant funding, and sponsor or institutional requirements.

9. Serve as a liaison between Clinical Research Coordinators, Principal Investigators, Accounting, Finance, sponsors, and Contract Research Organizations (CROs) to support communication, issue resolution, and financial accountability.

10. Utilize EHR/EMR and CTMS systems, such as Epic and OnCore, to manage and track research-related billing activity, financial documentation, and study information.

11. Support the coordination and implementation of research finance systems and related workflows, including collaboration with IS/IT to ensure alignment with departmental needs.

12. Coordinate high-impact financial interactions across departments and external partners, ensuring accountability and resolution of complex financial issues. Perform other duties as required.

1. Strong analytical and problem-solving skills with the ability to manage high variability
2. Demonstrated ability to make independent decisions with financial and compliance impact
3. Advanced knowledge of research billing compliance, coverage analysis, and contract interpretation
4. Understanding of grant funding mechanisms, allowable costs, and sponsor-specific financial requirements
5. Proficiency with EHR/EMR systems (Epic preferred)
6. Experience with CTMS platforms (OnCore preferred)
7. Familiarity with financial and reporting systems (Infor, Workday, Strata)
8. Advanced proficiency in Microsoft Office, particularly Excel
9. Strong organizational skills and attention to detail
10. Ability to communicate effectively with internal and external stakeholders and manage cross-functional collaboration
11. Ability to work independently, prioritize tasks, and manage multiple deadlines in a complex environment

Education and Experience

1. Education: Bachelor's degree required in Healthcare Administration, Finance, Accounting, or a related field; or high school diploma/equivalent with 8 years of directly related experience required.

2. Licensure: NA

3. Certification: NA

4. Years of relevant experience: 5years of experience required in one or more of the following areas: Healthcare billing or revenue cycle, Clinical research administration, Research finance or grants management

5. Years of supervisory experience: NA